Website Intake Questionnaire 1Basic Information & Feedback Cycles2Content Planning3Design & Content Updating4Back-ups and Maintenance5Finally Name First Last Email PhoneWhich best describes your organization and how many years have you been active?(e.g.,start-up, small business, non-profit, educational, fortune 500, etc) How many people from your organization will be involved in this project?1 People2 Peoples3 PeoplesWill you guide this project to the end? If not, please list who will, and their titles.Feedback CycleDesign & Development projects take continuous communication and requests for feedback throughout the life of a project. What is your availability, and how long will it take, on average, to receive feedback when/if requested? How would you prefer to communicate?(i.e. I can respond within 24 hours. Email is best, but I’m available by phone most days.) Content PlanningHow would you describe your organization to someone who has no knowledge of your existence?What is your brand message and feeling you want to convey to the public when they see or think of your organization?Does your organization have a formulated mission and/or goals? If so, please name the top 3 goals for your organization, in order of importance.What are the possible ways to refer to your organization?(i.e., full name, shortened name, allowed abbreviations, spelling variations, tagline etc.) Who is your target market/demographic?(This could be multiple groups of people.) Who is doing something similar to you in your industry worth noting?Who is doing something similar to you in your industry worth noting?Please list their names, and websites. How are these businesses or organizations better or worse than you or your product/service?What could we highlight that sets you apart from others?How do you see your organization growing in 2, 5, and 10 years?IDENTITY:What design style would you feel your business or organization leans towards and why? (e.g., Modern, Classic, Conservative, Understated, Retro, Combination of styles, etc.) ONLINE PRESENCE:Why do you seek a (new) website? What is the history of your current website (if applicable) and what do you hope to improve upon most? What is important to highlight or present to your audience through your new website?(i.e. Products, Programs, News, Information) What are the top 3 actions you want your website user to take when visiting your website, in order of importance?List any features you think you require for your new website and in what context you need each feature.Examples: Blog, Image Gallery, Photo Slider, News Announcements, Events List, Events Calendar (grid), E-Commerce, Search, Email Contact Form, Video, Links to Social Media, Social Share Buttons, Twitter Feed, Mailing List. Who is your domain registrar and existing hosting company?Will you be able to provide the account information for both your registrar and hosting company? DESIGNDo you have any ideas or specific vision for your website project that you would like me to know such as preferences regarding navigation, imagery, or other design features?Have you found other websites doing something similar to what you are trying to achieve?If so, please list them here and explain if this is something to model after, or stay away from. If you have an aversion to any particular website design style or other pet peeves, please let me know here.(i.e. “I don’t care for left hand navigation” or "I don't like slideshows"). CONTENT: What is the current status and plan for your website content (copy & images)?Do you plan to do the copywriting in-house? Will you be able to provide graphics and artwork? Provide a rough list of the content you want in your website.I can help you define this further; however a brief outline is a good starting point. If there’s not enough room or if you have an outline already created, you are welcome to attach a copy via email instead of filling anything in below. Points of Contact: Please list all points of contact you wish to present on the website.If you need contact/ response forms on the website, please list all fields of information you wish to collect (i.e., name, address, phone, subject, etc). Do you need email addresses listed throughout the website and if so, where? Content UpdatingYour website will be built using a content management system (CMS) which allows you to manage the content in your website. It is easy to use and many people love the ability to do this. Some, however, find themselves too busy and prefer that I update it for them. Others like to handle the day to day updates, but request that I clean up formatting from time to time. Please let me know your plan for keeping your website content updated or if you want me involved with these updates after we launch the website. Website Back-ups and MaintenanceYour website is made up of a lot of components which need to be properly maintained in order for it to continue running smoothly. It is important to run regular back-ups and keep your CMS and plugins up to date with the latest stable versions. These updates can be performed by you with some training, or you can schedule monthly or quarterly maintenance updates for me to perform. Base level maintenance plans include the following maintenance duties: Site Back-up: A full copy of your website will be created and saved to a shared Dropbox folder or a cloud service of your choice. This backup will be made available for download after each backup is prepared. NOTE: Due to storage constraints, only quarterly backups for the past year (4) will be stored. If monthly or weekly backups are requested, you will have the option to purchase additional storage. Updates & Upgrades: Updates to your plugins will be performed and major releases of WordPress will be upgraded to the latest stable version. NOTE: WordPress will update itself in between versions when a new minor or security update is released. Integrity Check: The overall presentation of your site will also be reviewed to make sure it has maintained the integrity of its design. Links on your site will be checked and confirmed that they are linking to the correct place. Spam Comments will be cleaned from websites with a blog.Please indicate your maintenance needs below. Social MediaPlease provide all the social media outlets you are involved with and how you wish to integrate them with your website.Email NewsletterDo you have an existing mailing list service that you wish to integrate into your website? Most mailing list services allow users to collect subscribers directly from their website. Or, are you interested in setting up a mailing list service and allow users to opt-in to the mailing list directly from the website?Do you have an existing mailing list service that you wish to integrate into your website?If you do not have a mailing list service, but would like one, will you need assistance setting it up?Finally...Is there anything else that you need me to know that hasn’t been covered in the rest of this document?If so, please share here, or attach an additional document via email. Hurray, you’ve finished!Thank you for filling out this questionnaire! Now I can begin visualizing and planning for your project. I will contact you with the next steps shortly.